- We send you a purchase order whenever we purchase goods or services from you.
- We prefer to send it by email or fax.
- If you don't have an email address or fax machine we will send it to you in the post.
- We will return an invoice to you unpaid if it does not quote the correct purchase order number.
- The purchase order number
- A unique invoice number which follows on from the previous invoice number
- Your name or trading name and your full address (please remember to include your post code)
- Your VAT registration number
- The date of the invoice
- The date/time of supply (tax point) if different from the invoice date
- Our name (Kirklees Council) and address (usually where you supplied the goods or services or the invoice address)
- A description of the goods or services
- For each different type of item listed on the invoice:
- The unit price excluding VAT
- The quantity, or extent of the service
- The rate of VAT that applies
- The total amount payable excluding VAT
- The rate of any discount
- The total amount of VAT
If the invoice includes zero-rated goods or services
- Show clearly there is no VAT payable on these goods or services
- Show the total of those values separately
More information
VAT invoices: what they must show
If your invoice is for £250 or less, and is a retail sale, you can issue a simplified VAT invoice
Where simplified or modified VAT invoices can be issued
Template
- The purchase order number
- A unique invoice number which follows on from the previous invoice number (if you don't have a numbering system for invoices, you need to create one - this can be as simple as 1, 2, 3, etc).
- Your name/trading name and your full address (please remember to include your post code)
- The date of the invoice
- Our name (Kirklees Council) and address (usually where you supplied the goods/services or the invoice address)
- A description of the goods or services
- For each different type of item listed on the invoice:
- The unit price
- The quantity, or extent of the service
- The total amount payable
- The rate of any discount
Template and example
By email
- Send to
- Please ensure that your invoice is in PDF format.
By post
- We will tell you the address to send your invoice to when we send your official purchase order.
XML invoicing
- XML invoicing is a method of sending invoices directly from your billing system straight in to our SAP system.
- It is quite complex and only recommended for medium to large organisations.
- Contact us if you would like to know more about it:
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