Kirklees Council are now opening the Property Flood Resilience Recovery Support Scheme [2020] to property and business owners internally flooded during the storms which affected the district during February 2020.

This scheme provides up to £5000 (inclusive of VAT) per eligible property or business to help make the affected property more resilient to future floods.

Grant must be claimed by 31st March 2022.

What is Property Flood Resistance (PFR)

What is Property Flood Resistance (PFR)

Property Flood Resilience or PFR refers to any measures that can be applied to a building to make people and the property less vulnerable to the physical impacts of flooding.

  • PFR Resistance is the use of materials and approaches to safely keep water out of the building.
  • PFR Recovery is the use of materials, products and construction methods that mean a building can be quickly brought into use after flooding: i.e. managing the level and consequences of damage, if there is water.

PFR brings together a range of measures that help people become more resilient to the impacts of flooding and reduce the length of time needed for recovery. While it is not always possible to completely keep out flood water, greater individual flood resilience should reduce the cost of managing future incidents because the approach will reduce the time that people are out of a property.

Recoverability measures include:

  • Raise electric sockets & meters
  • Raise gas meter
  • Walls - Lime plaster and lime paint instead of gypsum and non-porous paint
  • Walls & floor - Tanking (a waterproof coating to walls and floor)
  • Floors with void - Sumps in flooring for pumps
  • Plinths to raise white goods

Resistance measures include:

  • Full flood doors
  • Airbrick cover
  • Anti-back flow valves for drains, sinks, showers
  • Flood walls and barriers
  • Exterior waterproof coating to bricks
  • Household flood alarms
Insurance

Insurance

Home insurance policies generally put properties back to the state they were in prior to flooding. This should mean that if you have previously adapted your property, you should be able to secure repairs to any sacrificial or recoverable elements from your home insurer.

The grant must therefore not be used for costs that should be covered by insurance or product guarantees, such as repair of previously installed resilience measures or the costs of drying out properties.

Eligibility

Eligibility

The owners of the following premises are eligible for the scheme:

  • Properties that flooded internally as a result of Storms Ciara or Dennis. Flooding must have been caused by heavy rainfall.
  • Residential properties (including accommodation such as static caravans) where this is the primary residence and where habitable internal areas of the premise have been damaged by flooding.
  • Business (including social enterprise) and charitable organisation properties where internal areas of the premise which are critical to the day to day operations (i.e. not storage sheds or warehouses) have been damaged.
  • The grant is only available to people where the habitable living or business areas* of their properties have been damaged by entry of floodwater, necessitating repairs to the fabric of the building.
  • HMOs and blocks of flats are considered "one front door" except where Council Tax is charged separately on each flat or HMO residence where each Council Taxpayer will be eligible.

Properties not eligible:

  • Garages, outhouses, and storage areas are not eligible for the scheme. Second homes are not eligible. Empty homes are not eligible. Basements or cellars not used as habitable areas are not eligible
  • Properties that have received a recovery grant (from the recovery schemes put in place after the 2013/14, 2015/16 events and/ or November 2019 grants) are not eligible except where an independent PFR survey states that extra resilience measures should be installed, over and above what was previously installed. The survey will need to be carried out at your own risk by a suitably qualified professional and the cost (up to a value of £500) redeemed as part of a successful grant application. Applications for these properties will be considered on a case-by-case basis.
  • Properties that flooded from a sewerage system (unless caused by an increase in the volume of rainwater) or from a burst water main.

* Habitable areas of a property include areas like living rooms, kitchens, bathrooms, dining rooms and ground floor bedrooms.

Timescales

Timescales

Deadline date under this grant scheme should be finalised, work completed, and all eligible funding claimed by 31 March 2022.

Please give yourself extra time to ensure that should the Council require any additional information you can provide this before the deadline date. As part of the quality assurance the Council will be carrying out risk-based inspections and arrangements for this should be allowed for.

Application Process

Application Process

The following process must be followed to provide property and business owners with the grant funding. Further detailed information will be provided to applicants at each step of the process and we recommend that you follow these steps.

STEP 1 - Application

Property Flood Resilience (PFR) Grant 2020 application

You must fill out the online application form below. Kirklees Council will then assess whether your property is eligible. We will contact you if we require further information once an application has been submitted.

Apply for PFR Grant 2020

After you've applied

We hope to give you a response confirming your eligibility for this scheme within 20 working days of your submission. Following approval, the application, and the T&C's within it will form part of an agreement.

STEP 2 - Installation survey

PFR Grant applications involving any resistance works will need to have an independent PFR installation survey and report produced. Make sure that any PFR surveys consider any planning, conservations, building consents or any others are taken into consideration when recommending suitable PFR works. A survey and report are also recommended for applications only involving recoverability measures but is not a condition of the grant. However, you will still need to arrange for a post-completion inspection to be carried out, demonstrating that the work meets the required standard.

The independent PFR survey must be carried out by a suitably qualified surveyor (i.e. RICS / CIWEM accredited or equivalent), able to demonstrate a track record in terms of professional experience in the installation of PFR products, have the ability to assess a property's vulnerability to flood damage and understand the nature of the risk they face and identify the appropriate works needed to your property. Additionally, should you be offered a Grant, they should also be able to provide a post completion inspection of the completed works.

The cost of the survey can be claimed as part of the Grant up to a value of £500 (including VAT). The company undertaking the survey cannot be the same company that installs your PFR measures. Where resistance measures are installed, your surveyor will need to undertake an independent post-installation survey. Any costs for planning permissions or any others licence, approvals or consents cannot be recovered from the grant.

The survey will need to be carried out at the applicant's own risk by a suitably qualified professional and the cost (up to a value of £500) redeemed following successful installation.

The quality and acceptability of the survey will be assessed as part of the application assessment process - it must specifically set out PFR measures and must be completed by a suitably qualified surveyor. If the survey you had is not to the required standard, you will be required to have a second survey done to the required standard. In this case, the cost for any initial surveys that don't meet the standard will not be recoverable from the Grant and will be at a cost to you.

You are encouraged to use Kirklees Standing List of Flood Risk Consultants. They are not required to undertake the work but should they do so it will save time. You may wish to use others but we may need to assess if they can act independently, have the necessary qualifications, appropriate membership and experience in this area of work. If you live in on a street where neighbouring properties have also been flooded, the Council will promote the use of one surveyor for your street (or area). This will hopefully provide better value for money and will ensure a holistic solution is provided. The Council will assist in coordinating this.

Please consult with Kirklees Council for further guidance.

STEP 3 - Permissions/consents

The PFR survey should identify any planning permission requirements, building consents or licences or any other needed for PFR works. Where required, you must ensure these are in place before instructing an installer. The Surveyor should assist with any queries you may have but it is your responsibility to make sure these are in place. Your Installer may assist you with this.

Where required, any schemes that may affect structural integrity of the building you must seek advice from an independent structural engineer. You may wish to do that yourself or through your Installer.

Works to the exterior of the property, including alterations to doors and windows, rendering, and the fitting of flood barriers or flood gates to the building or its boundaries are likely to require planning permission for any listed property.

The majority of internal works to listed buildings may also require Listed Building Consent, including alterations to floors, the relocation of services, re-plastering walls, replacing skirting boards, changing internal doors, or any other alteration that affects historic fabric.

For further advice about grant eligible works for a listed building, and the need for planning permission or listed building consent please consult your Surveyor and Installer on the first instance.

For further planning advice please refer to Kirklees Councils planning web pages.

Please note, some works may also require building regulation approval. For further advice please refer to Kirklees Councils building regulation web pages.

The costs for these cannot be paid using your grant.

STEP 4 - Installation

It is important that work is carried out to an acceptable standard. There are a range of British or equivalent standards covering flood resilience. Your installation survey reports should identify the appropriate stands and be handed to the Installer. Your Surveyor should be able to provide a statement of suitable installers that can provide the specification.

You must obtain three quotes for any works. The Grant will only cover the costs of the cheapest quote even if you choose a more expensive quote. If you wish to have PFR works carried out by your insurance company's provider, please let us know as early as possible and we can assess whether the quote provided is competitive.

Instruct your Installer to carry out the agreed work. The Installer can adapt outlines designs in the Pre-Installation Survey. Where an Installer goes against the advice given by the Surveyor you should consult the Surveyor; otherwise it may not pass the independent validation before payment can be made. Remain mindful that any changes the Installer makes does not disqualify your application from the grant scheme.

The Installer may need to appoint a suitably qualified person to carry out an electric, ventilation, Gas or HETAS inspection or other suitable assessment required as part of the works.

You can instruct PFR works over the value of £5000 (including VAT), however you will need to cover any additional costs yourselves. We will release full the grant payment upon satisfactory completion of works before the scheme deadline.

All PFR resistance products must have the appropriate British Standards Kite Marks (e.g. CIRA C790F, BS85 1188, BS 85 500, BS85 600). Where required, any schemes that may affect structural integrity of the building you must seek advice from an independent structural engineer.

You should also use a business that is a kitemarked PFR Installer where possible. If you doubt a PFR company is legitimate, please contact Trading Standards.

See Further Guidance section that will help with you choosing an appropriate installer.

STEP 5 - Post-installation survey (Quality Assurance)

Once works are competed, you will need to demonstrate to us that work has been carried out to the appropriate standards. These will vary depending on the type of PFR you install but PFR resistance measures should have insurance backed warranties and independent post-installation surveys.

The Installer should be asked to provide a certificate of completion to confirm the works have been installed to industry standards and meets the specification. There will need to be an audit by an independent competent surveyor to validate this. The Installer should provide any necessary installation manuals (how to deploy safely, power source for pumps) and maintenance manual (how to store safely, check for compliance).

If the works are not completed to appropriate quality standards, you will need to rectify these in order to qualify for the Grant funding. The post-completion inspection report and invoice for works carried out needs to be sent to the council as part of the Grant claim process.

As part of this process Kirklees Council will take a risk-based approach to inspections at premises.

Please consult with Kirklees Council for further guidance.

STEP 6 - Payment

Once works have passed the Quality Assessment, you will need to submit the Completion Certificate from the Installer accompanied by an independent post-installation survey validating the quality of the work undertaken.

We will pay the amount of your original quote up to £5000 (inc. VAT).

Retrospective applications

Retrospective applications

It is appreciated that in some cases works to repair a property may have already begun and that you may have commissioned recoverability and resistance measures as part of this process.

In these cases, Kirklees Council may still process retrospective claims however evidence that the features you are claiming for will protect the property, that the works represent best value for money and that the features have been installed correctly will be required. The standards and expectations are the same.

To register for a retrospective application please make this clear on your application form. Kirklees Council will then contact you and discuss the level of detail required. Please ensure that you keep all quotations and invoices associated with any works that have already taken place.

If you go ahead with works outside of this process, we cannot guarantee that your application will be approved.

Collaborative applications

Collaborative applications

Collaborative applications between adjacent eligible properties can be submitted and can include community PFR measures. These will be assessed on a case by case basis and the total value of the grant will be based on the number of properties applying.

You are encouraged to use Kirklees Standing List of Flood Risk Consultants. They are not required to undertake the work but should they do so it will save time. You may wish to use others but we may need to assess if they can act independently, have the necessary qualifications, appropriate membership and experience in this area of work. If you live in on a street where neighbouring properties have also been flooded, the Council will promote the use of one surveyor for your street (or area). This will hopefully provide better value for money and will ensure a holistic solution is provided. The Council will assist in coordinating this.

Fraud statement

Fraud statement

Kirklees Council will not tolerate any instances of fraud, corruption, and bribery. The appropriate authorities will be contacted if there is an indication that procedures are not being followed legally by an applicant. We reserve the full right to conduct a full audit.

PFR guidance

PFR guidance

Property Flood Resilience information can be found via the websites below. It is important to note that Kirklees Council are not responsible for the contents on these sites.

  • The Blue Pages is an independent flood directory that lists a range of products and services that support delivery of PFR.
  • The Flood Guidance Website was originally set up as a part of a private sector initiative to provide a free and impartial source of flood guidance information. The website incorporates guidance and advice from sources including insurers, government, and other industry sectors.
  • The Flood Hub , funded by the North West Regional Flood and Coastal Committee, has been designed to be a one stop shop for flood information and resources to support householders, businesses and communities across the North West in becoming more flood resilient.
  • The Six Steps to Flood Resilience , published by Manchester Metropolitan University's 'Smartest Project', provides a step-by-step guide to the purchase, installation and use of property-level technologies. This includes advice for the initial surveying of properties, help to identify measures that are most appropriate for your individual circumstances, and information regarding the long-term maintenance and operation of protective devices.

Contact us for further assistance

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