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Home: Roads & travel full menu: Kirklees Bicycle User's Group:

KBUG Constitution

Chris Wilby - January 2006
chris.wilby@kirklees.gov.uk


You can download the KBUG Constitution in PDF format (77 kb).
KBUG logo

Name
The name of this group is the Kirklees Bicycle Users Group [KBUG].

Aims

  • To promote the interests of Kirklees Council [KMC] employees and associates who cycle to work.
  • To encourage KBUG members to cycle to work.

Objectives
  • To campaign for safer cycle commuter routes.
  • To campaign for cycling related workplace facilities.
  • To campaign for general improvements that would benefit cyclists or promote cycling.
  • To work with other bodies to promote our interests.

Membership

Eligibilty
Membership is open to all KMC employees and associates.

Joining

Members normally join using the online form and remain members until a request to un-join.  Alternatively members can be joined by a KBUG official entering their details on their behalf.
Members can be KMC employees or Associates.  Associates must be introduced by KMC members and can be any person who lives or works in Kirklees.  Any other person who wishes to become an Associate will be considered at a KBUG meeting.  Associates may be required to pay a fee when attending a KMC grant aided event where the grant is obtained on the basis of supporting KMC employees only. 

Rights
Members will have the right to:

  • Attend KBUG meetings
  • Take part in discussions and decision making
  • Participate in the election of officers (except Associates)
  • Take on duties as agreed at a KBUG meeting.
  • Have access to the shared folder [depending on personal access to internal KMC computers](except Associates)
Exclusion
Persons may be excluded from membership for:
  • Offensive or anti social behaviour in meetings
  • Misrepresenting the group and its work.

Officers and their roles

There will be three officers:
  • the chair
  • the treasurer
  • the co-ordinator.
The officers will be elected at an AGM. If a vacancy should arise in the course of the year this may be filled at an open meeting.

The chair
The chair will:
  • prepare agendas for meetings in collaboration with the co-ordinator.
  • facilitate meetings.
  • have the power to exclude from meetings persons behaving in an anti social or offensive manner.
The treasurer
The treaurer will:
  • Be responsible for all cash and other finances of the association.
  • Ensure that full and proper financial records are maintained.
  • Present regular financial statements to general and management meetings.
  • Allow officers and committee members access to financial information.
  • Keep an inventory and register of assets and property.
The co-ordinator
The co-ordinator will:
  • prepare agendas for meetings in collaboration with the chair.
  • prepare the minutes of meetings.
  • circulate minutes, notice of meetings and relevant information via e-mail.
Meetings

KBUG will meet at least 6 times a year. There will be three types of meeting:
  • The open meeting
  • The annual general meeting
  • The special general meeting
Open Meetings
The regular business of KBUG will be conducted at open meetings. Open meetings will have the power to make any appropriate decisions relating to the affairs of KBUG, except those outlined elsewhere in the constitution.

Annual General Meeting
One meeting in each year will be an Annual General Meeting [AGM]. At this meeting:
  • Minutes of the previous AGM will be read and approved.
  • The officers will be elected.
  • Representatives to forums etc. will be elected as appropriate.
  • KBUG will review its progress over the previous year
  • KBUG will agree its aims for the coming year.
  • Alterations to the constitution may be made.
Special General Meetings
A special general meeting will be called specifically to:
  • Remove an officer from their post.
  • Change the constitution.
  • Bar a person from membership.
  • Dissolve the association.
A special general meeting may be called by:
  • five persons writing to the co-ordinator or chair requesting an SGM.
  • A vote at an open meeting of KBUG.
A special general meeting will be advertised in the shared e-mail folder by the co-ordinator [or in the absence of a co-ordinator the chair or other member]. The meeting will be advertised with not less than ten days notice and will be held at the usual meeting time.

Decision making
Wherever possible decision making will be by consensus. If consensus is not possible then decisions will be made by an open vote. A simple majority will secure the decision. In the event of a tie the chair will have the casting vote.

Quorum
All meetings of KBUG will have a minimum of five members present.

Guests
KBUG may invite visitors to meetings as deemed appropriate. They may participate in meetings as directed by the chair but will have no voting rights.
Dissolution

KBUG may be dissolved formally at a Special General Meeting. Alternately, if KBUG does not meet in any 6 month period it will be deemed to have ceased to exist.

Distribution of assets
The assets and funds of KBUG will not be used for the individual payment or specific benefit of members other than:
  • Legitimate expenses
  • When funds have been acquired for the specific cycling related benefit of the membership.
Distribution of assets held at dissolution
In this instance the treasurer must take responsibility for ensuring the disbursement of all funds. All donations and grants will be returned to the donors. Any monies unattributable in this way will be paid to the CTC Cyclists Defence Fund.

Download the KBUG Constitution in PDF format (77 kb).
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