| Post Title: |
Temporary Staff |
| Grade: |
Variable – dependant on assignment
on assignment |
| Length of Assignments: |
Variable – between 1 day and 6 months |
| Purpose of the post: |
To provide experienced, multi-skilled, flexible temporary business support to services throughout Kirklees |
| Specialist Task Areas: |
Administrative
Secretarial
Financial
IT Systems
Business Specific
|
Description
of Tasks |
| Core duties
|
- Receive, record, sort and distribute incoming mail. Sort correspondence and deal with outgoing mail
- Answer telephones, take messages or transfer calls as appropriate
- Use of office equipment including photocopiers, fax machines, answerphones
- Arrange appointments and meetings. Book accommodation and refreshments as necessary
- Monitor stock levels of stationery/supplies and reorder as necessary
- Draft, and word process, routine written replies to enquiries
- Receive and deal with visitors in accordance with good customer care practice
- Enter routine information into computerised databases using basic keyboard skills
- Collect and deliver documents around the workplace
- Take messages from an answerphone
- File and retrieve documents in filing systems arranged in alpha, numeric and/or chronological order
- Communicate via the Council's electronic systems
|
| ELEMENT 1 - Specialist Tasks: Administrative |
- Produce statistical/graphical and other management information as required
- Develop and maintain filing systems
- Maintain quick and efficient systems for obtaining, retaining and processing information
- Ordering/booking of equipment and services required
- Prepare routine correspondence and basic reports on behalf of others
- Assist with research and collation of information
- Assist with notetaking at meetings and circulation of minutes to relevant people
- Provide a public reception service to visitors with enquiries and take action in accordance with good customer care practice
- Administer petty cash
- Maintain office records including sickness, holidays and time sheets
|
|
|
| ELEMENT
2 - Specialist
Tasks: Secretarial |
- Shorthand
- Audio typing
- Copy typing
- Minute taking
- Gathering and collating information from internal and external sources
- Set up meetings, including preparation and distribution of required documentation e.g. agenda and supporting papers
|
| ELEMENT
3 - Specialist
Tasks: Financial |
- Input information into computerised databases
- Calculate, record and maintain statistical and financial information in required formats
- Input information onto computerised invoice/ordering systems
|
| ELEMENT
4 - Specialist Tasks:
IT systems |
- Provide a word processing service preparing letters, memos, tables and reports from drafts prepared by others
- Input complex information into computerised databases
- Produce statistical/graphical and other management information as required using spreadsheets and related databases
|
| ELEMENT
5 - Specialist
Tasks: Business Specific |
- Processing payroll and HR information
- Providing benefit advice
- Dealing with Council Tax enquiries and revenue collection
- Use of specialist internal systems e.g. SIMS; SSIS; Care First; Masterpiece
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